Documenting/Cataloging Firearms: What do you do?

Documenting/Cataloging Firearms: What do you do?

This is a discussion on Documenting/Cataloging Firearms: What do you do? within the General Firearm Discussion forums, part of the Related Topics category; Am interested in what record keeping others use to keep track of their firearms? Do you include photos? Original bill of sale? Specs on that ...

Page 1 of 3 1 2 3 LastLast
Results 1 to 15 of 39
Like Tree78Likes

Thread: Documenting/Cataloging Firearms: What do you do?

  1. #1
    VIP Member
    Array PPS1980's Avatar
    Join Date
    Jan 2018
    The Free State of Georgia

    Documenting/Cataloging Firearms: What do you do?

    Am interested in what record keeping others use to keep track of their firearms?
    • Do you include photos?
    • Original bill of sale?
    • Specs on that specific model?
    • Back up off site? if so, do you trust the "cloud" with that information?
    • Excel or other software specific to weapons record keeping?
    • If Excel, what information is included in the columns?
    OldChap and Old Man like this.
    I prefer dangerous freedom over peaceful slavery.
    - Thomas Jefferson 1787
    Quis custodiet ipsos custodes?
    NRA Life Member - Member GA Carry Organization

  2. #2
    Array msgt/ret's Avatar
    Join Date
    Jun 2006
    North Carolina
    I have an Access database I built to record serial number, make, caliber and several other details, backup is thumb drives in each safe plus a safety deposit box. The original receipts are kept together and in the safety deposit box. Computer is backed up on Carbonite so if it fails I can recover all files (happened twice) then as a last resort you might even get a copy from NSA if you ask nice.
    When you have to shoot, shoot. Don't talk.
    "Don't forget, incoming fire has the right of way."
    A 9MM MAY expand to .45 but a 45ACP will never shrink to 9MM.

  3. #3
    VIP Member Array forester58's Avatar
    Join Date
    Apr 2015
    I write make,model and serial number on a piece of paper and keep a couple copies in different places in case they get stolen or destroyed. Don't see a need to do more than that.
    surefire7 and G-man* like this.

  4. Remove Advertisements

  5. #4
    VIP Member Array Smitty901's Avatar
    Join Date
    Dec 2011
    I would not have a list of my firearms serial number any where anyone but me could ever see them. If you think anything on the cloud is safe , good luck.
    Haywood likes this.
    Yes Taurus really does suck. But in fairness they sure turned it around fast on warranty repair. Time will tell

  6. #5
    VIP Member Array LimaCharlie's Avatar
    Join Date
    Mar 2013
    Northwest Oregon
    I have an Excel spreadsheet with Manufacturer, Model #, Caliber, Serial #, Barrel Length, Year of Manufacture. I also have an Excel ammunition spreadsheet. The rows are Calibers and the columns are manufacturer specs. Between me and my wife, we stock eighteen different calibers and gauges. The spreadsheet is color coded to show my preferred ammo and my wife's preferred ammo. I carry a copy in my wallet for ammo shopping.
    Second Amendment: The difference between politicians and rulers.
    US Navy - US Army, Retired
    NRA Benefactor Life Member

  7. #6
    VIP Member Array WrongRecroom's Avatar
    Join Date
    Oct 2013
    AZ moutain lands
    I keep it all on paper in a fire proof set up ..No way in heck would I ever store it on a internet connected device
    “Every normal man must be tempted, at times, to spit on his hands, hoist the black flag, and begin slitting throats.” H.L. Mencken
    "Vous ne les laisserez pas passer, mes camarades"
    "We're surrounded. That simplifies our problem of getting to these people and killing them."Chesty Puller

  8. #7
    VIP Member Array Chuck R.'s Avatar
    Join Date
    Oct 2006
    NE, KS
    I'm kind of a MS Excel junkie with packing lists, reloading equipment inventory, reloading supply inventory, magazines by gun, etc. So I keep a spreadsheet with:

    Date Purchased
    Location Purchased
    Optic/SN IF applicable
    Remarks/Notes field

    I have photos and a binders full of the original receipts and owners manuals. Rifles will get an additional data card with:
    Round count
    Chamber dimensions for resizing brass and OALs by bullet
    Favorite loads

    I also keep an inventory of my "what-if" ammo supply, but the practice/training stuff gets used regularly, so I just open the cabinet door and look.
    homo homini lupus est

  9. #8
    Senior Moderator
    Array gasmitty's Avatar
    Join Date
    Jun 2007
    Gilbert, AZ
    Excel spreadsheet with pertinent data, purchase date & cost, any significant mods or improvements, and estimated current value.
    Data backed up locally on standalone drives - no way I'd connect to "cloud" storage.
    AZCDL Life Member
    NRA Patron Member
    NROI Chief Range Officer

  10. #9
    VIP Member Array scottync's Avatar
    Join Date
    Jun 2013
    Tobacco Road
    Excel is my friend.
    Old Man and ShooterGranny like this.
    "The Constitution shall never be construed to prevent the people of the United States who are peaceable citizens from keeping their own arms." - Sam Adams

  11. #10
    Member Array Dial1911's Avatar
    Join Date
    Jun 2016
    Southeast USA
    Never trusted any computer, off site storage or cloud. But I once had all my information on cd’s and Digital photos stored on SD cards, but they were lost in the river when the boat carrying my guns across sank.
    Old Man likes this.
    “Beware of people who brag about who they are. A lion will never have to tell you he is a lion.”

  12. #11
    Senior Member Array halem1's Avatar
    Join Date
    Feb 2013
    Excel spreadsheet stored on a secure cloud storage. Yes, despite what others claim, there are secure services out there. I record make, model, serial number and any accessories specific to that gun. (Magazines, holsters, and the like.) Since my little collection are mostly everyday bread and butter guns the purchase price is not recorded nor the place of purchase. Everybody knows what Shield costs, etc.
    Old Man likes this.
    Me: "..and that brings us back to the age old question, how much ammo should you carry or how much is enough, doesn't it? Lol "
    AzQkr: "
    The age old questions answer is carry more, not less. For if more isn't enough, less surely won't be. lol"

  13. #12
    VIP Member Array OldChap's Avatar
    Join Date
    Jan 2017
    I just used Excel to create a database and record all the details on each gun.

    But that isn't the trick...

    The trick is what you do with the information - how you secure it. I keep it on USB thumb drives. I use a data encryption software package to make the files accessible on the desktop (WIN 10 Pro 64). I use passwords that are as secure as the commercial encryption packages allow. A couple of notes about this:

    1) MS Office (WORD, EXCEL, ACCESS, etc) all create backup copies of whatever you're working on. You need to locate any backups and use a wiping program to scrub the drive they are stored on. Remember nothing is ever really erased on a computer until it is electronically overwritten in every memory location.

    2) Most encryption programs have versions you can locate on the USB drive so you can open the files from any computer, provided you have the password.

    3) I use Notepad to record really sensitive things like bank passwords and credit card details - no unintended backups stored somewhere other than where you intend it.

    4) The USB drive is only inserted when I have a monitor running on the WIFI network to make sure there are no unauthorized copy schemes transmitting the contents. I use software to search the entire desktop storage after I access these to make certain no unauthorized backups are stored.

    5) The USB drives are kept under lock and key in a small fire/flood proof safe along with a disk image on a large USB HDD.

    This may seem like overkill to most of you...sorry. I'm not paranoid, I just know what hackers can and most of what they cannot do, so I cover the bases.
    "The difference between genius and stupidity is that genius has limits."

    "What country can preserve its liberties if its rulers are not warned from time to time that their people preserve the spirit of resistance? Let them take arms." - Thomas Jefferson

  14. #13
    Member Array Osprey's Avatar
    Join Date
    Jan 2020
    I have a good memory

  15. #14
    VIP Member Array OldVet's Avatar
    Join Date
    Nov 2009
    The Florida Twilight Zone
    What guns?
    Retired USAF E-8. Curmudgeon on the loose.
    Lighten up and enjoy life because:
    Paranoia strikes deep, into your life it will creep. It starts when you're always afraid... Buffalo Springfield - For What It's Worth

  16. #15
    Senior Member Array BlackJack's Avatar
    Join Date
    Jun 2006
    I keep all my original receipts in a file folder. Aside from that, the only thing I do is keep a log of my shooting. My shooting log includes the make, model and SN in the header of the sheet for each firearm. Below that, I track date, location, type of ammunition, number of rounds fired and comments for each session. I really do not feel the need for anything else.

Page 1 of 3 1 2 3 LastLast

Sponsored Links

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts